The mission of the Arkansas State Highway and Transportation Department’s Programs and Contracts Division is to effectively assist in the pre-construction phases of projects, maintain and report information related to construction projects, and provide reprographic services.
The Programs and Contracts Division is made up of an Administrative Office and three Sections.
The Administrative Office includes the Division Head, Assistant Division Head and an Office Administrative Assistant V. Their duties include management of all activities within the Division including personnel, budgets, distribution of mail, work assignments, review of all memos, correspondence and project maps that are distributed. They also maintain, update and distribute Staff Minutes from the weekly Staff Meeting. A cash forecast for projects is also handled by the office.
The Project Development Section has two primary responsibilities. The first is advertising, letting and award of highway construction contracts. This includes contractor prequalification, selling plans, proposals and specification books. The second responsibility is administration of Federal-aid funding for local roads, bridges and enhancement projects and coordination with local public agencies.
The Program Administration Section handles a variety of functions. They assign state and federal-aid project numbers, open, close and adjust funding allotments, request authorization to obligate federal funds, and manage the balance of all federal-aid funding categories. They also maintain a database and create location maps for all Department projects. Every other year they assist in updating the four-year Statewide Transportation Improvement Program which is a list of projects to be funded within that timeframe.
The Reprographics Section handles large order copying and printing needs for the Department, including full and half size plan sheets and standard drawings for construction projects. They copy and bind in-house manuals, planning studies, contract proposals, and various other reports. They also archive construction plans. The Map Sales area coordinates distribution of the state tourist map each year and they sell copies of state, county and city maps to the public.